This privacy policy describes the collection, use and processing of personal data by the European Film Agency Directors (EFADs), acting as the data controller of this information as defined by the General Data Protection Regulation of the European Union (EU GDPR).

1. About EFADs and your data privacy rights

  • The EFADs brings together the Directors of European Film Agencies in 31 countries in Europe (EU, Iceland, Norway and Switzerland). We represent government or government associated public bodies, in charge of national funding for the audiovisual sector and with responsibility to advise or regulate on all aspects of audiovisual policies. Through research, publications and advocacy, the EFADs aims at better law making for its members providing information to EU policymakers and stakeholders.
  • Your data privacy rights – The EFADs is committed to the highest data privacy standards and to protecting the personal data it collects and processes. EFADs has to that end deployed this data privacy policy and organisational measures to prevent data breaches and unlawful use.

As a data controller, our responsibility notably implies that we provide you with the right to consult, correct or remove any of your personal data.

  • Should you wish to consult, complete, rectify or remove any of the information that we hold about you or your organisation, please contact us at: secretariat@efads.eu.
  • To know more about your data protection and privacy rights please consult your national data protection authority here.

2. About the personal data we collect and the way we use them

2.1 Personal data – As a member of EFADs or an external stakeholder, you may provide us with personal data information when using our website, interacting with us on social media, registering for information or events.

The data we collect can include your organisation’s name, title (or gender), job title, first name, family name, function, telephone number, mailing address, e-mail, social media account (s) and web address or photo, as well as where applicable, and attendance to EFADs meetings or events.

Some of this data is considered as personal data under the GDPR. In most instances, we collect personal data directly from the data subjects, but we may sometimes obtain personal data from third parties such as EU institutions websites.

2.2 Purpose of use and processing – the information that you provide us with will be used for the purpose of contacting you, fulfilling your online requests or facilitating your access to members-only content and/or providing you with relevant and updated information about our organisation, its activities and positions. More specifically, as part of its general mission, EFADs processes personal data for the following purposes:

  1. For membership management and general administration: the EFADs has legitimate interests in the processing of personal data of the contact persons across its membership for the purpose of administering or informing its membership or for the governance of the association (such as the organisation of members’ meetings). EFADs also processes the personal data of representatives and contact persons of entities with which EFADs contracts, such as consortiums, services providers or consultancies.
  2. For research, publication and advocacy purposes: the EFADs processes contact details of journalists, Members of European Parliament, officials from the European Commission and from EU Member States, academics, consultants and industry experts and European affairs stakeholders for the purposes of carrying out its research and advocacy activities.
  3. For events organisation: the EFADs processes identification details of individuals who register to participate to events and conferences it organises for the purpose of managing the registration and participation to such events under the general terms and conditions that are expressly accepted by the individuals and/or based on consent for certain personal data.
  4. For websites security and content access: the EFADs processes identification data from individuals who register themselves on websites managed by EFADs and by doing so they have given their consent to receive newsletters or information. EFADs also processes identification data from members to facilitate their personal access to the meeting documents or subscribed content.

2.3 Explicit consent, retention and right of consultation and modification – Your prior informed, explicit, consent for the use and processing of your personal data will be requested for registering to EFADs’ mass communication such as newsletters or event participation. Your consent will also be specifically asked for photos or multimedia content that may enable the recognition of participants at events.

Your personal data will be kept as long as you are a designated person of your organisation in relation with EFADs or its members and, otherwise provided by law, for the time that is strictly necessary to achieve the purpose(s) for which they were collected.

Should you wish to withdraw your prior informed consent, consult, complete, rectify or remove any of the information that we hold about you or your organisation, please contact us at: secretariat@efads.eu.

2.4 Data sharing – As a non-profit organisation EFADs does not share or sell any personal data to third parties for any commercial purposes. Your personal data will not be shared with any other third parties unless we would be required to do so by law or to comply with a court order served upon us in connection with our website(s), social media, the implementation of the EU GDPR or to protect and defend our legal rights and interests and those of our members.

Your personal data may be processed outside the European Union. In such case, the transfer of data is governed by a data processing agreement to provide adequate safeguards as defined by the EU GDPR.

2.5. Risk assessment – The processing of your personal data was self-assessed as presenting limited risks for your fundamental rights considering that only professional information is used and that adequate measures are in place to prevent data breaches.

3. About our website, social media and our cookies policies

3.1 Cookies – Our website or social media channels may use tracking techniques such as cookies for collecting technical information about your use for the purpose of improving and tailoring their content and making it more user-friendly.

Cookies are stored on your computer and enable us to track your computer’s use of the website and, for registered users, to manage their access to specific content.
We use performance cookies to provide anonymous statistics on how our website is used (web analytics by Google Analytics).

It is possible for you to disable or delete cookies within your specific browser options, although this may impair your use of the website or will require you to resubmit your credentials to access member’s or subscriber’s content.

3.2 Social media privacy policies – When interacting with our social media channels your consent and personal data use are covered by the terms and conditions and privacy policies of each of these social media platforms.

3.3. Third party websites and social media – Our website (s), social media channels and electronic communication tools may also contain links to websites or social media channels of third parties. These links are provided for your information and convenience only. The EFADs does not endorse, approve or take any responsibility for the websites or social media channels which we provide links to. The EFADs also does not endorse, approve or take any responsibility for their availability, performance, content or for the use of such websites or social media channels or any information contained therein.

EFADs’ data privacy policy applies only to its own databases, website, and electronic communication media and not to any other websites or media that you would access by hyperlink from our website or our social media. When you leave our website by linking to another site or through social media, you should read the privacy policy, if any, provided by such website or media.

4. Policy update and notifications

The EFADs may update this policy at any time by posting changes online. Any such changes will be notified to registered contacts and to website visitors in order to be read and accepted.